Minutes for Business Meeting

Sunday March 17,  2013

1)      Meeting called to order at 10:05 AM

Ø      Executive Board was introduced

Ø      If there is official correspondence –use official email. All correspondence

is kept on file.

2)      Roll Call was completed by Dave Leight.  50 members present, 14 new additional

Ø      1^st Time members introduce themselves and share how they heard of GVUA

Ø      Bob Charboneau took new members for meeting

3)      Minutes from March 18, 2012 meeting presented online.

Ø      Sam Rothrock (1^st) Bruce Reichard (2^nd) approved by voice vote

4)      Financial report handed out and reviewed.

Ø      Bruce Collins (1^st) John Congelli (2^nd) no discussion, Voice Approved

5)      Projected budget presented with brief explanation.

Ø      Matt Nilsen (1^st), Terri Burch (2^nd), no discussion, Voice approved

Ø      It was pointed out that coat were not included in this projected budget

since this occurred after Proposed Budget was submitted in October.

Executive Committee Reports

6)      3^rd official issue, Ryan explained history and where we now stand. USBC asked all associations not to assign 3^rd officials  and penalties are in place for violating this.

7)       Umpire ID with SS# and information sheet to be kept in binder.  Reasoning  is so we have proof the people are who they say they are.

8)      Summer Assignments – Darien Lake Tournament remains our biggest  responsibility –

They will be our priority. Also Exec. Com. members wait to get pay until others get paid first.

9)      New Section V contract is online under our website

10)  Explanation on how umpires where assigned for summer and evaluated..

                    Committee Reports

11)  Brian Newville – Advancements – Jordan Rodgers and Dick Budlong moved up to

Varsity and Dick Budlong received his Rookie of Year Award

Also 6 others moved up to Associates

12)  Resolution and Evaluation Committees will be moved to end of meeting

13)  Rodney Lund –Membership .  Rodney did excellent job advertising and recuiting

as illustrated by new members today

14)  Terri Burch – Nominations  - is person to get a hold of if you desire run or nominate

spmeone for next year.

15)  Banquet was unique with induction of 1^st Hall of Fame group.  Don Rock helped

tremendously by getting tickets for others attendees. This years Banquet will be Monday July 29^th at Dwyer. Bill Pitcher thanked others for help in gathering information on the inductees.

Mark Rothrock pointed out that there were other  deserving people that were considered but that these stood out.

16)  Brian Newville explained how tickets for this years fundraiser/jacket raffle

will work. No Daily numbers just 60 tickets to be chosen

                      Old Business

       19) Little Discussion on any of the issues listed:

Ø      Committee Appointment

Ø      NYS Meeting Report

Ø      Sectional Assignments – already addressed USBC says 2 man crews

Ø      Constitutional Changes

Ø      Section V Procedures

Ø      Hat Inventory

Ø      2012 Dues

Ø      Recruitment incentives

New Business

          20)  Next Appointment will be Winter of 2014

          21)  NYS Meeting Report

Ø   Insurance fees same for 2013

Ø   Charcoal pants defeated – will remain heather gray

Ø   Anaconda Jackets discontinued – no longer available.

Ø   New Jackets approved  (Smitty BBS-320 /Cliff Keen F26MNY

             22) Meeting Dates Posted online – required to attend  2 business meeting, 1 Mechanics

                    meeting and 3 Rules meetings.

              23)  ID information Already addressed

              24)  Availability sheets due to be turned in by 3/1/13

              25) Assignments will be out around test date, Dues must be paid before member

                    will be assigned games

              26) Fill out vouchers correctly, completely and make readable.

                         Education Committee

          27)  Members:   Ryan Raftery, Brian Newville  Chairs

                      At Large Members :  Dave Dudley, Tim Anderson    20 + years

                      At Large Members:  Stave Wells, Pete Walsh       10+ years

                      At Large Member :  Jim McLaughlin    under 10 years

                New education program is under consideration

1.      Objectives

·        Review Umpire Education and Training

·        Review the current rating system

·        Recommend the next step

2.      Evaluation Process

·        Eliminate the present “rating” system

·        Improve Group and individual education and training

·        Implement yearly individual evaluations

3.      Evaluation Process

·        All Certified umpires will receive 1 evaluation per year

·        Rotate  Base/plate each year

·        Evaluation criteria and format will be posted on website

·        Executive Board will appoint a  Director and/or other personnel

·        Compensation will be distributed from fundraising activities

·        There will be a 2 year test pilot program to audit results

                      Several questions were asked and answered relative to this proposal.

                  27)  Game fee chart presented

                  28)  Roster will be posted online by test date.

                  29) Attendance signup sheet will be at every meeting .

                 30)  Discussion for good of the order:  

1)  Bill Pitcher made point  that over the years GVUA has

     enjoyed a fine reputation, but  nevertheless continuous improvement

     has to be a piece of our Organization.

2)  Dave Dudley stated that over the years he has complained about

     the rating system and welcomes a proposal to address improvement.

3)  Terri Burch – Advised all to ask questions, expect answers, and be

      open to constructive  criticism.

                  31)  50/50 Drawing and

meeting ended  12: 02  PM     submitted by Sec./Treas. D A Leight