Minutes Executive Board Meeting 10/27/10

 

·        Start Time: 6:30 pm – Tully’s Restaurant, Henrietta NY.               (Actions in Bold)

·        Attendees:  Ryan Raftery, Brian Newville, David Leight, Bob Young and Dave Roome

·        Meeting called to order at 6:40 PM by Pres. R Raftery

·        Financial Report

o       Dave Leight reported on current status of finances

o       recommendation made to change policy of fiscal year

§         In past report was given from Jan 1 to Dec 31.  In future our

§         Fiscal year will run Oct 1 to Sept 30.  For  this year report will be submitted

o       acquisition of debit card to accounts: available to President and Sec/Treasurer

o       Discussion and decision to purchase new rules/case books for 2011 season.

 

·        Executive Session – 8:10pm

o    Executive Session required to discuss particular people & personal items

o       Review Evaluations for Associate & Probationary Umpires

o       Promotions:

§         Certified Status : 1133, 1139, 1141 (approved)

§         Associate Status (retained) 1081, 1129, 1132, 1134, 1136, 1137, 1139

§         Associate Status 1142, 1143, 1144, 1145, 1146, 1147, 1148, 1149

o       Fines: Issued for missed games

§         Fined Game Fee – 1120, 1139, 1142

o       Ratings Status

o       Fundraising Report

o       Status Roster Updated read through and updated

§         Active :  45 Varsity, 3 Inactive, 8 Associate, 9 Probationary

 

·        Executive Session Ended– 9:05pm

 

·        State Meeting Report:

o       Reduced state dues as result of reduced Insurance fee

o       Exploration into new Jackets and Charcoal pants but no decision

 

·        Brian Newville began be giving status of hat inventory : # in stock, # sold, # awarded

 

·        Meeting Dates for 2011 Established

o       Sunday 2/6 Business meeting, Tues 3/15 Mechanics, Sun 3/20 Test date

o       Tues 2/15 Rules, Tues 2/22 Rules, Mon 2/28 Rules, Thurs 3/10 Rules

o       Mon 2/14 new members, and Tues 3/22 New and 2nd Year Mechanics

 

 

 

·        Education Program & Rules Meeting Process

o       Concentrations 2/15 – Plate,  2/22 A Position, 2/28 B-C Position and 3/10 Pitching

§         Bob Young will develop a detailed outline of each date’s plan

§         Executive Board will meet/review in January 2011

o       Mechanics Date Stations (1)Uniform/Pre-Game (2)Plate/pitching (3)Field (4)signal

§         “official” uniform inspection (not approved must provide evidence of update)

§         Keep new members together in same group

 

·        Recruitment Program: 

o       It was decided to run advertisement for one (1) week after first of the year

o       Adjust inventive program for current members (free hat policy)

 

·        Training Program of Associate & Probationary Umpires

o       Will be required to attend 2 on field training sessions

o       Training Dates will be added to Associate & Probationary Umpires Schedule

o       Executive Board will monitor training dates

 

·        Nomination Committee

o        Nominations must be turned in by March 1st

o       Election at the Test Date (will not take office until October of 2011)

 

·        Hall of Fame Committee - D. Leight will call Bill Pitcher to ask about status

 

·        Meeting adjourned at 10:52pm

 

Submitted by   David A. Leight

GVUA  Sec/Treasurer