Minutes from Business Meeting 2/1/04

·         Meeting called to order 10:15 am – Raftery

·         Secretary went through roll call - Tepedino

        Excused: T. Anderson, D. Cummings, D. Grabowski, R. Siracuse, R. Spiotta, J. Baxter, J. Cooney,

        Missing w/o excuse: R. Esten, H. Suhr, L. Dominessy, K. Johnson, M. Weber.  Letters will be sent requiring

        a $10 fine to be paid by the Spring Business Meeting.

·         Secretary read minutes from last business meeting 3/16/03.  Motion to accept minutes J. Miller, 2^nd T. Burch.  Motion passed unanimous.

·         Secretary went through proposed 2004 budget.  Motion to accept budget P. Scott, 2^nd T. Burch. 

            Motion passed unanimous.

·        Pegoni reported on advertising – GV Penney saver, cable.  25 inquiries, 11 candidates.

·        Banquet, D. Hare, 4 options, final vote to be taken at the spring business meeting.  Proposed $20 cap per

Ø      Muckdogs, Wednesday June 30^th, $100 retainer paid.

Ø      Golf at Terry Hills - $15 for nine includes cart.

Ø      Golf at Harold’s course in Lyndonville.

Ø      Frontier Field - same as last year.

·        Mark Rothrock and B. Charboneau gave report of the State Meeting.

·        Bob Ruter gave brief statement on organization commitment and thanked the membership for his tenure as president.  Exec Board voted to pay for Ruter’s 2004 dues. Bob will continue to support the Board during the transition period.

·        Raftery explained availability sheets – Dues must be paid by 2/24/04. 

·        J. Youngs  – fundraiser Zap a Snack flyers handed out to all members.  Orders must be in by 2/18, final order 3/11.  Motion to approve fundraiser:  All

·        State Mechanics will not be held this year.

·        Dues for 2004 $62 Varsity, $40 JV. 

·        Need to approve dues structure for 2005 dues.

·        If fundraiser earns enough money check feasibility of reducing dues for next year.

·        Raftery explained ratings sheet.  New evaluation form for Varsity rating JV official.  JV would not rate Varsity.

·        Charboneau presented change in By-Laws for probationary & associate members.  Vote to be taken at Spring meeting to accept/reject.

·        Charboneau outlined Mentor program.  Gave each member a notebook with umpire mechanics.

·        Rico to create umpire tracking sheet recording pertinent umpire information.  It will be collected during meetings.

·        Ryan went through highlights of new GVUA Website.  Total cost of the website approximately $125 per year.

·        Ryan will create email accounts for all umps.  Communications will be handled on the website.  Everyone must participate in order to be updated on GVUA news.

·        Ratings will be completed on-line.

·        Ryan emphasized that the GVUA is not just a High School organization.  We service all types Baseball leagues.

·        Summer Ball – GVUA is responsible for all organizations we service.

·        Proposed one assignor for all GVUA activities.

·        Summer uniforms will be discussed off-line.

·        Fee structure for summer baseball was presented.  Vote will be taken in Spring on Assignor and fee schedule.

·        Membership should add their inputs during the upcoming meetings.

·        Rico will publish Master roster for all umpire updates.  Final roster due at Spring meeting.

·        Motion to adjourn – All, second All.